A Wellness Equipment Comparison Worksheet for Business Buyers
A practical supplier comparison worksheet with a blank download, shared requirements, evidence labels and a worked example for business buyers.
Sources reviewed
A wellness equipment comparison worksheet puts supplier answers beside the same business requirements. It helps you see what is documented, what is excluded and what still needs an answer before you choose an offer.
Download the blank supplier comparison worksheet (CSV). Open it in Excel, Google Sheets or another spreadsheet application. The template has space for two suppliers; duplicate a supplier column if you need another option.
This guide shows how to complete it, keep the comparison fair and turn missing information into specific follow-up questions. If you are still deciding which documents to request, start with the wellness equipment buying checklist. Return here when you have offers to compare.
Key Takeaways
- Compare exact models, configurations and destination markets against one shared requirement.
- Keep the supplier's answer and its supporting document together.
- Separate a documented inclusion, a confirmed exclusion and an unknown.
- Compare costs over the same period, with the same currency and treatment of taxes.
- Resolve essential gaps before making a purchase decision; a tidy worksheet cannot resolve them for you.
What the worksheet contains
The downloadable template is a blank working document, with named rows and empty cells for your information. It includes comparison setup, specifications, delivery, training, service, warranty, cost, claim evidence and contractual scope. You supply the requirements and candidate answers.
The six-column format keeps the document usable during a meeting:
| Column | What to enter |
|---|---|
| Comparison item | The named issue; add rows when your project needs them |
| Buyer requirement | Your required scope, limit or condition |
| Supplier A: answer and source | Answer, status, document name, date and page or section |
| Supplier B: answer and source | The same information for the other candidate |
| Open question or decision | What remains unresolved, or the recorded finding |
| Owner and due date | Who will obtain or review the answer, and by when |
Rename the supplier columns to include the company and exact model. Keep the buyer requirement column shared: changing it for one candidate makes the comparison harder to interpret.
Inside each supplier cell, use a consistent entry such as: “Included — installation scope, quote revision B, dated [date], section [number].” Replace the bracketed details with your actual record. Store the document itself in a project folder; a worksheet reference helps you find it but does not preserve the source.
The sheet has no automatic total or supplier ranking. Its purpose is to make the evidence and remaining work visible. Print selected rows for a meeting while retaining the full record.
Step 1: Set one comparison basis
Write a short comparison brief before filling supplier cells. Identify your destination country and city, intended business use, exact equipment configuration and site. Then choose the financial period and currency you will use for every offer.
Include the comparison date and each quote's validity date. A revised proposal should supersede the earlier version; do not combine an old price with a new inclusion.
Define the purchase boundary. Are you comparing equipment supplied to your premises, equipment installed and accepted, or equipment plus a wider operating package? A device-only quote and an offer including training or brand support can be considered together, but their different scope must remain visible.
For example, your requirement might say: “Installed at the named premises, with staff instruction and written commercial warranty terms for this country.” Every candidate answers that same requirement. Do not silently interpret delivery to a loading area as installation in the room.
Model identity matters because documentation can change across versions. Sunlighten's guides and manuals directory separates model documents and identifies older guides for certain saunas purchased before 2024. This is an example of why a manufacturer name alone is an incomplete source reference. Use the document that applies to the proposed equipment.
Your output from this step: a shared brief that each supplier can answer without guessing what you mean.
Step 2: Record the evidence behind each answer
Use the same evidence standard for both candidates. A detailed brochure from one supplier and a verbal assurance from another are different kinds of support, even if the sales descriptions sound similar.
Apply these plain labels inside the supplier cells:
| Label | Meaning in this worksheet |
|---|---|
| Documented | A relevant written source supports the recorded answer |
| Excluded | The supplier has confirmed that the item is outside the offer |
| Unknown | You do not yet have a clear, applicable answer |
| Conflicting | Two sources disagree; the supplier must reconcile them |
| Not applicable | The item does not apply, with a reason recorded |
“Documented” means the answer has a source. It does not automatically mean the answer satisfies your requirement or has received qualified review. A documented exclusion is still an exclusion. A published specification may be enough to identify a feature, while your supplier's signed scope may be needed to establish who will perform an installation.
Match the source to the question. Use model-specific manufacturer information for specifications, a current written proposal for included scope, and the relevant warranty or service agreement for coverage. Use qualified local confirmation for matters outside the supplier's authority.
When a salesperson explains something by phone, write it down as a note and ask for written confirmation. Record it as unknown until the relevant answer arrives. If a website and proposal conflict, ask which document governs your transaction and request a corrected version where necessary.
Avoid ranking a supplier higher simply because its response is longer. Look for a clear answer to the shared requirement, an applicable source and an accountable next step.
Step 3: Separate equipment facts from service promises
Give specifications, installation scope and after-sales support their own rows. A statement about what a device contains does not answer who will install it, maintain it or attend a fault at your premises.
For physical fit, copy the supplied dimensions and requirements with their units and source. Record a separate finding from the person checking your site. Keep the equipment footprint distinct from any required access or working space. This worksheet does not provide clearance measurements, electrical instructions or a method for operating equipment.
For service, split broad wording such as “full support” into answers you can compare: contact route, service area, covered hours, remote assistance, on-site assistance, parts, labour, travel charges and any agreed response commitment. An initial response commitment does not establish a repair completion date.
Warranty also needs more than a number of years. Sunlighten's published US and Canada warranty distinguishes residential and commercial coverage, treats components separately and states exclusions for labour and technician costs. It directs international customers to their local representative. These are examples of terms to separate in a worksheet, not terms you should assume apply to another product or country.
For each offer, identify the applicable commercial warranty document, covered components, exclusions, start date, maintenance conditions and who pays the associated costs. If a separate service contract is offered, record its obligations independently. Warranty coverage and a contracted attendance service answer different questions.
Your output from this step: separate entries for product requirements, included work and ongoing support, rather than one broad “supported” tick.
Step 4: Compare the quoted scope and costs fairly
Compare amounts only after identifying what they include. Use the same time period and avoid treating an unknown cost as zero.
The worksheet provides separate rows for equipment, delivery, installation, site work, training, recurring charges and service-related costs. Add an item if it is material to your offer. Mark each as included, separately quoted, excluded, unknown or not applicable, with the supporting reference.
Choose one currency for your working comparison. Retain the original quoted currency and amount alongside any conversion, and record the exchange-rate date and source you use. Ask your financial adviser to confirm how taxes, import charges and financing should be treated for your business.
Keep one-off costs separate from recurring charges. For recurring items, state the billing frequency and comparison period. A monthly subscription cannot be compared directly with an annual amount until the periods match. Similarly, a refundable deposit and a non-refundable payment should remain distinguishable.
You can calculate a documented subtotal from confirmed amounts on a common basis. Label it precisely and list unresolved costs beside it. Do not call it a complete ownership cost while required items are unpriced.
This approach does not tell you which offer will earn more revenue. Equipment specifications, supplier projections and your comparison period cannot establish actual bookings, utilisation or profit. Keep any later business forecast in a separate model with its own assumptions.
Step 5: Keep essential requirements outside any ranking
Identify requirements that must be resolved before commitment. These may include site suitability, permissible intended use, required local documentation, competent installation and staff preparation, and an agreed contractual scope.
A strong answer elsewhere cannot compensate for an unresolved essential requirement. Use the open-question column to state the exact gap and the owner who will close it. “Country suitability to confirm” is less useful than “Local adviser to review model-specific product documents for the proposed use at this address.”
Product conformity also needs the correct geographic scope. The European Union's CE marking guidance explains that CE marking applies to products covered by specific EU rules and that manufacturers are responsible for the conformity process. Do not turn a CE entry into a universal approval for every market or business service.
For an EU, US, Canadian or Middle Eastern project, name the actual destination and the relevant buyer role. Buying locally, importing and distributing may raise different questions. A label or document accepted in one country does not settle the requirements in another. Obtain the applicable confirmation for your product, premises, proposed claims and activity; this global worksheet supplies no country-specific legal conclusion.
A worked hypothetical supplier comparison
The example below uses invented Supplier A and Supplier B solely to demonstrate the method. It contains no actual product evaluation, price, performance finding or supplier recommendation.
The buyer's shared requirement is equipment installed at a named site, staff instruction included, and clearly documented commercial support. Both offers describe equipment for the same proposed service, but the written scope differs.
| Item | Buyer requirement | Hypothetical Supplier A | Hypothetical Supplier B | Recorded next step |
|---|---|---|---|---|
| Installation | Installation at the site | Excluded in quote | Included in quote; site work excluded | Obtain A's installation scope; clarify site work for both |
| Staff instruction | Defined instruction scope | “Training included”; scope unknown | Written agenda and attendance scope supplied | Request A's agenda; review both against staff needs |
| Fault attendance | Identify who attends and at what cost | Remote support documented; attendance unknown | Separate paid service option documented | Request A's attendance terms; obtain B's service agreement |
| Commercial warranty | Applicable coverage and exclusions | Document supplied; local applicability unknown | Applicable document supplied; labour excluded | Confirm A's country scope; record B's labour responsibility |
| Comparison cost | Same installed scope and period | Required items unpriced | Site work and optional service unpriced | Keep both totals incomplete |
Supplier B has supplied clearer answers on several rows. That establishes the current state of the documents, not that its equipment is better or its offer cheaper. Supplier A may provide the missing scope in a revised proposal. Supplier B still has material exclusions and costs to clarify.
The buyer sends each supplier a short request based on its own open rows. When replies arrive, the buyer updates the evidence references and compares again. The first useful outcome is a more complete comparison, even if no supplier has yet been selected.
Turn the completed sheet into a decision record
End with a short note explaining the next decision. State which offer, if any, remains under consideration, which essential items are unresolved and what information could change the choice.
Assign each open item to a named person and date. Supplier questions, site verification and qualified local review should have separate owners when different people are responsible. Archive the worksheet with the proposal versions and documents used.
If Kenda is one of your candidates, review the public partnership overview, then send your equipment comparison requirements to Kenda Global. Include your market, intended use, proposed premises and the unanswered rows so the team can discuss the relevant product and partnership information with you.
Frequently asked questions
What should a wellness equipment comparison worksheet include?
Include a shared buyer requirement, separate supplier answers with document references, the unresolved question or finding, and an owner with a due date. Use rows for exact model identity, specifications, included scope, commercial warranty, service obligations and costs relevant to your project.
Can I use the template for more than two suppliers?
Yes. Duplicate a supplier column and rename it for the additional company and exact model. Keep the shared requirement and evidence labels unchanged. If the table becomes difficult to read, compare a smaller shortlist while retaining the excluded candidates' records separately.
How do I compare equipment when suppliers use different specifications?
Request answers in the same units and for the same configuration and intended use. Keep the original values and source references. If two reported measures describe different things or use different test conditions, mark them as not directly comparable and ask for clarification rather than converting them into a ranking.
Should an unanswered worksheet cell count as a failure?
An unanswered cell is an unknown. It is different from a documented mismatch or exclusion. However, an unknown essential requirement can prevent a purchase decision until it is resolved. Give it an owner and request the specific evidence needed.
Does this worksheet replace the equipment buying checklist?
No. The buying checklist helps you identify questions and documents before buying. This worksheet helps you organise supplier replies on the same basis, track missing answers and preserve the reasons for your comparison decision.
